Convention 2025 Application Form
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22nd Japan Flute Convention in KOBE 2025 Convention Application Form

Use this form to apply to participate in the Japan Flute Convention in KOBE 2025, attend the Farewell Party and take out a Membership to the Japan Flutists Association (JFA).

For non-members: If you intend to take part in the convention for two days or more, it is more cost effective for you to become a member of the JFA. For example, the total amount for participating in the convention and becoming a member (¥6,000 per year) is lower than the total cost of attending the entire convention as a non-member. As a member, you will receive a journal (in Japanese) four times a year. International members will receive it in PDF format, however if you wish to receive it by post, there will a flat postage fee of ¥3,500per year. Additionally, membership allows you to participate in other JFA events and Flute Conventions held biennially at member’s rates.

    Application: To apply for participation in the convention, farewell party and or join the JFA, please fill in and submit the form below.

    Application:

    After sending the completed form, you will receive an email with the subject "Your Application Received - Japan Flute Convention in KOBE 2025" If you do not receive this email, check your spam folder or double check that you entered your email address correctly. If you are still unable to proceed successfully, please contact us directly by email at cnv22_kobe@japan-flutists.org.

    Following this, you will receive an email with the Subject "Notice: Your Payment Amount - Japan Flute Convention in KOBE 2025" which informs you of the amount you need to pay as well as payment instructions. Payments from overseas can only be made by credit card.

    Once your payment has been confirmed, we will send you a further email with the Subject "Notice of Receipt of Convention Participation Fee" containing a QR code. Please show the QR code either displayed on your smartphone screen or in paper format at the reception when you check in and you will be issued with your convention pass.

    If you do not have a smartphone, please print out the QR code at home and present it at the reception desk on the day of the event.

    If you will be performing at the 2025 Convention in Kobe, we will email a separate participation invoice to the name and email address you have already provided to the Japan Flutists Association. Please do not register through this form.

    Are you a JFA member?

    JFA Membership Number※[Required]

    If you wish to join the JFA as well as apply for the convention, please check “Join the JFA”. This will entitle you to attend the convention at the reduced member rate. The sign-up fee is wavered during the promotional campaign held from 7/May to 24/August. If you are participating as a non-JFA-member, please check “Guest”

    Join the JFAGuest

    Please check the date(s) you will be participating. [mandatory]

    Farewell Party: ¥10,000

    ・Date: Sunday 24th August 2025, 17:30 (Doors open at 17:00),

    ・Venue: THE BALL ROOM, Marcus Square Kobe (Hotel Crown Palais, 5F,

    Two-minute Walk from JR Kobe Station via connecting underground shopping mall)

    First name [mandatory]

    Family name [mandatory]

    Email Address [mandatory]

    Mobile Phone Number

    Fees for applicants aged 15 or under are 50% of the full adult fee.
    If you are 15 years old or younger, please provide identification with your date of birth.

    16 or over15 or under

    If you are 15 years old or under, please include the name(s) of your parents or guardian(s). [mandatory]

    Date of Birth[mandatory]

    / /

    Gender [mandatory]

    MaleFemaleNot specified

    Your country [mandatory]

    Your flute history

    • Data Security
      • All information you submit is transmitted securely using TLS-encrypted communication (formerly known as SSL).
    • Handling of Personal Information
      • The Japan Flute Association (“the Association”) manages and protects the personal information you provide in accordance with:
        • the Act on the Protection of Personal Information of Japan (APPI), and
        • any other applicable data-protection laws and regulations.
    • Purpose of Use
      • We use your personal information only for purposes related to Association events, membership administration, information distribution, and other services we provide. If we intend to use your information for any additional purpose, we will inform you in advance and obtain your consent.
    • Data Management
      • We maintain appropriate technical and organizational safeguards to prevent unauthorized access, leakage, loss, or destruction of personal information.
    • Disclosure to Third Parties
      • We do not disclose, provide, sell, or rent your personal information to third parties unless required by applicable laws or with your explicit consent.
    • Retention Period
      • We retain personal information only for as long as necessary to fulfill the purposes stated above or as required by law.
    • Your Rights
      • You have the right to request access to, correction of, or deletion of the personal information we hold about you, subject to applicable laws. For inquiries, please contact us at: convention2025kobe@gmail.com